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Accounts Payable Coordinator Hybrid - US

Accounts Payable Coordinator

Full Time • Hybrid - US
Job Overview

The Accounts Payable Coordinator is responsible for managing all vendor-related payments and ensuring the timely, accurate, and organized execution of Cortavo’s accounts payable function. This includes reviewing and processing vendor invoices, coordinating payment schedules, maintaining accurate records in QuickBooks Desktop and QuickBooks Online as well as resolving any vendor-related discrepancies. This role will also provide regular reporting on vendor aging and financial obligations to support strategic decision-making by management. This is a hands-on, detail-oriented role that requires a strong sense of ownership, a process mindset, and effective collaboration with internal departments and external vendors.

The Accounts Payable Coordinator will report directly to Cortavo's CEO in the interim until the Accounting Manager is hired.

Accounts Payable Responsibilities:
  • Review and verify vendor invoices for accuracy, general ledger (GL) coding, and appropriate approvals
  • Record all vendor invoices in QuickBooks Online in a timely and accurate manner
  • Maintain an organized workflow for invoice approvals and payment processing
  • Prepare and maintain a weekly payables run list to review with the CEO
  • Process payments via bank portal, ACH, checks, and other platforms as applicable
  • Set up and manage payments for utilities, software subscriptions, and vendor retainers
  • Monitor ISP and critical vendor payments daily to ensure account continuity and timely offboarding
  • Track recurring payments and maintain updated vendor contact and payment info
  • Investigate and resolve declined or failed payments quickly, updating methods as needed
  • Reconcile vendor statements monthly and ensure aged payables are cleared in a timely manner
  • Maintain accurate and auditable records for all payables, approvals, and disbursements
  • Collaborate cross-functionally with purchasing, IT operations, and executive team on budget alignment, contract compliance, and vendor onboarding
  • Prepare and present weekly and monthly reports on accounts payable status, including disbursement activity and pending liabilities


Miscellaneous Responsibilities:
  • Cross-train on accounts receivable function in order to provide backup support, including but not limited to sending monthly invoices, reviewing invoice disputes and communicating dispute resolution to customers, performing collections activities through customer outreach via email and phone, monitoring incoming payments and communicating status aging AR status to executive team
  • Identify and implement opportunities for process improvement within the accounts payable function
  • Ensure discretion and confidentiality in all financial matters, maintaining the highest level of integrity and professionalism
  • Other duties and accounting/finance-related projects as assigned by the executive team

Tech Stack:
  • QuickBooks Desktop
  • QuickBooks Online
  • monday.com
  • Salesforce
  • Vendor portals and bank information

Required Skills & Qualifications:
  • Bachelor’s degree in accounting, finance, or related field is preferred
  • Minimum 3 years of professional experience in accounts payable or similar accounting role
  • Strong understanding of accounting principles and accounts payable processes
  • Highly detail-oriented with strong organizational skills
  • Excellent analytical and problem-solving skills
  • Demonstrated ability to work independently and take initiative
  • Effective communicator, both written and verbal

Work Environment:
  • Competitive salary, as well as employer, contributed health benefits
  • Unlimited paid time off
  • Atlanta, GA office location
  • Access to a Company cell phone plan
  • A seat on an energetic team that collaborates and pushes each other to be better
  • A fast-paced but cooperative environment with endless potential for growth
  • Celebration events for team and Company successes throughout the year

Flexible work from home options available.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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BENEFITS & PERKS AT A GLANCE

Offered to full time employees only

Employee Benefits
Cortavo recognizes that employees have diverse needs and that is why the Company is able to offer multiple and very comprehensive benefit plans to include, medical, dental, vision, FSA, Health Care & Dependent FSA, and Basic Life AD&D.
401(k)
Save for your retirement with pre-tax contributions with retirement plans offered through Transamerica. 
Short & Long Term Disability
The Company is pleased to offer both Short Term (Voluntary election) and Long Term Disability which is 50% company paid.
Unlimited Paid Time Off (PTO)
Cortavo understands the importance of work-life balance and recognizes employees have diverse needs for time off. The Company offers Unlimited Paid Time Off (PTO)  in lieu of personal days, floating holidays, and vacation days.
Fitness & Wellness Program
The Company offers a wellness plan that includes unlimited access to a personal trainer. The personal trainer will work to create customized exercise programs and provide dietary counsel to encourage a healthy lifestyle for all interested employees.
Cell Phone Plan
The Company offers service on the Company’s Verizon cell phone plan.  This benefit is limited to one per employee and participating employees must transfer their current number over to the Company plan. 
Student Debt Relief
The Company is excited to offer an annual $3,000 student loan payment for employees. The Company will mail a $3,000 check directly to each participating employee’s student loan company.
Child Care Expense Relief
The Company offers a $2,000 child care payment for employees.  The Company will submit a $2,000 payment directly to each participating employee’s child care provider.